Discover the solution that enables you to streamline workflows, increase operational efficiency and improve employees’ experience.
HR and IT managers are increasingly adopting cloud solutions for managing employee documentation, which in its non-centralised version requires in-house expertise and additional funds for maintenance and updates. A digital HR platform for managing and centralising employee data allows companies to free up internal resources and gain the flexibility needed to accelerate company growth.
Reducing hiring times, increasing employee retention, boosting employee engagement and complying with company policies are key elements in the optimisation of HR processes.
However, the transition to a digital HR platform is complex without a certified partner. Organisations that with Ccelera’s support have already started the process of transitioning to cloud-enabled technology and manage employee data via SAP SuccessFactors have been able to simplify workflows, increase operational efficiency and improve the employee experience.
1. Hybrid work support with access from anywhere
Extended ECM allows flexible access to HR documents from any location, facilitating remote working and improving business efficiency.
2. Simplification of the online access experienceThanks to direct integration with SAP SuccessFactors, access to HR documents becomes simple and efficient, improving the usability of company information.
3. Automation of employee document creation
Extended ECM automates HR document generation, streamlining HR processes and reducing work done by hand.
4. Integrated document life cycle management
The end-to-end integration of HR documents simplifies administrative tasks and makes employee data management more efficient.
5. Self-service tools for HR and employees
The solution provides self-service tools that enable HR teams and employees to quickly access and create HR documents, improving overall productivity.
6. Improved security and document auditing
Extended ECM guarantees a high level of security for employee documents and offers comprehensive auditing, providing greater transparency and protection of sensitive data.
7. Compliance simplified by intelligent preservation
With data-driven retention, the solution helps maintain compliance with HR document regulations, simplifying the process of managing sensitive documents.
8. Regular updates and new functions
The constant addition of improvements and new functions in Extended ECM ensures a state-of-the-art solution that adapts to changing company needs.
9. Scalable, flexible platform
Extended ECM’s infrastructure is designed to support company growth, enabling large amounts of HR data to be managed efficiently.
10. Quick adaptation to changes using the available APIs
Using APIs (Application Programming Interfaces), Extended ECM offers greater flexibility in integration with other solutions and facilitates adaptation to changing business and technological needs.
The OpenText solution goes into action from the moment a job application is received. Documents stored directly within SAP SuccessFactors during hiring, onboarding and employment are managed together with outgoing communications in a single digital spot that can be accessed from anywhere. Employees can access their data using their SAP SuccessFactors username and password from any device.
Employee and applicant documents are created and stored instantaneously within the platform and subjected to targeted checks to improve the IT compliance programme. The software automatically records events in the employee’s life cycle, document type, status and user access details.
The Extended Enterprise Content Management solution provides SAP SuccessFactors with automatic document storage, movement and search tracking. The platform is also able to detect if documents are missing or outdated, with an immediate alert to employees and the HR team.
The need to offer employees a connected experience is one of the top priorities. To improve communication with employees, the platform offers a global correspondence tool that allows HR professionals, managers and employees to create customised communications via self-service tools.
Within the platform, documents can be automatically generated as part of a digital HR process, thus eliminating the need for additional user interaction steps. Automated communications may also be generated as part of a process. With just a few clicks, thousands of documents can be sent, signed, returned and filed in the correct folder within minutes. The platform also includes integration with digital signature applications..
OpenText Extended ECM for SAP SuccessFactors is a complete enterprise solution offering an integrated, secure and compliant system for HR document management, with direct access from SAP SuccessFactors. This solution allows HR professionals to easily create and manage documents related to onboarding, employees and candidates.
With the extended module for SAP SuccessFactors, documents generated during HR processes or from a pre-existing HR application are controlled and stored in a specific location with granular access and security control. Document retention functions also ensure that documents are subject to appropriate governance, covering the entire life cycle of employees, from onboarding to offboarding.
Ccelera is the OpenText Silver Partner and SAP SucessFactors HCM solution expert that supports companies in implementing Extended ECM and SAP SuccessFactors, helping to improve efficiency levels in HR document management.
Contact us for more information.
